Email For Mac And Iphone

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Spike, a free app, is a conversation-based email app that used to be called Hop. Included in the Mac operating system. Supports smart folders and robust filters. Emails not showing up has been a constant problem. After researching the best app to manage multiple emails (I use 6) Edison email app seemed to be towards the top of everyones list so I decided to give it a try. After 5 minutes of use I deleted the stock iPhone mail app and replaced it with this edison mail app. Explore the world of Mac. Check out MacBook Pro, iMac Pro, MacBook Air, iMac, and more. Visit the Apple site to learn, buy, and get support.

Apple and Microsoft go toe-to-toe on several fronts like Word processing apps. However, Apple aims to offer a solid email experience with the Mail app on iOS, iPadOS, and macOS, but it still leaves a lot to be desired. That's why you can't help but look at a viable alternative from Microsoft's camp - Outlook for Mac.

Recently, Microsoft revealed the brand-new look for Outlook for Mac, which is available through the Fast Insider group. That coupled with a bunch of other software integration in the Outlook for Mac app makes it a viable rival to the Apple Mail app.

In this post, we shall compare Outlook Mail for Mac to the default Apple Mail app. The comparison will be based on UI, Email Organization, Compose Mail, features, and apps integration. Let’s get started.

Cross-Platform Availability

I know cross-platform availability doesn’t matter much in an Email app. But I’m mentioning here so that you can expect a seamless experience on every platform. Apple Mail is only available on iOS, macOS, and iPadOS.

On the other hand, Microsoft Outlook is accessible on Android, iOS, Windows, macOS and Web.

Download Microsoft Outlook for Mac
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User Interface and Customization

Microsoft's plans to redesign the interface of Outlook for Mac is much needed to keep it in line with other platforms. There's a catch when it comes to trying out the new Outlook for Mac. You'll have to install it along with other Office apps through an ISO installer.

When you open Outlook for Mac, you'll notice the Compose (New Message) button and Search bar at the top. On the left sidebar, you'll find your email accounts and other folders. It is impressive how Microsoft uses a column layout style and adds the calendar integration to the extreme right. You won’t have a hard time navigating the new look.

You can change the default fonts for new mail, reply mail from the Outlook settings.

Apple Mail looks quite vanilla compared to the Outlook. The default interface shows the Email as well as folders on the left sidebar, messages list in the center, and mail view on the right. Interestingly, Apple Mail offers several customization options.

Go to Mail > Preferences > Fonts & Colors. From there, you can change the message list font, message font, and even fixed-width font. Apple Mail also allows you to change the list view preview from the default 2 lines to 3 lines or more.

Compose Mail

Apple Mail offers a bunch of editing options when you compose a mail. While writing a mail, you can change the font type, size, color, play with bold, italic options, and even add a bullet or number list.

Mac

I like how the Mail app lets you add the picture or scanned documents directly from the connected iPhone.

Email On Mac And Iphone Not Syncing

Outlook’s compose menu toolbar is richer than Apple Mail. It lets you highlight the words. You can even add tables and signature. Guess what? Outlook for Mac also supports templates. Yes, you can create ready-to-use templates with images and text. You can save them for later use. While composing an email, just tap on the three-dot menu above and select view templates and add a relevant one in the mail.

Such templates can be when you are composing emails related to specific subjects like marketing surveys, inquiries, and so on. Just create a master template with necessary text for each type or topic of emails you use often.

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Additional Features

If you like flagging emails, the Apple Mail offers a couple of options for neater organization. For instance, you can assign an orange flag for Bank mails and green flag to all finance mails. Most mail apps only support the normal flag (Red color) option.

From the flagged mail section, you can quickly jump to the exact mail that you are looking for. Apple Mail also supports Rules. You can select Mail > Preferences > Rules and create personalized email rules for you. I have created a rule to archive all the emails that come with Coronavirus in the subject.

We can only hope that Apple integrates services such as Reminders, Calendar, and Notes in the Mail app. It would be easy to set reminders for an email or create an event for the Mail app meeting.

Outlook for Mac app also supports to Rules options. I would highly recommend you to set some of the effective rules to organize emails like a pro. The app comes with Calendar, Sticky Notes, and Microsoft To-Do integration.

It works like a charm. If you are using Outlook as your mail provider and if you flag an email in it, the mail automatically gets saved into the Flagged mail section in the Microsoft To-Do app.

Email Export and Third-Party Integration

Apple allows you to export any mail as a PDF file menu. Open any mail and go to File > Export as PDF, and it will create a PDF file from the selected mail. Unfortunately, the app doesn’t offer any third-party app integration.

Microsoft offers a dedicated third-party app store. You can tap on the three-dot menu and go to Get add-ins from a dedicated store in Outlook.

For example, I use OneNote and Trello extensions in Outlook to directly send the selected mail to the OneNote or Trello.

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Use Mail Like a Pro on Mac

The comparison above gives you a clear view of the Apple Mail and Outlook’s strength and weaknesses. Apple Mail wins with the simple UI, mail organization, and iPhone integration. However, several folks complain that it is sluggish and buggy. Also, it doesn't translate to a pleasant performance on iOS either. Outlook for Mac brings a breath of fresh air with Microsoft apps integration, richer compose menu, and third-party add-ins. Hopefully, the Outlook for iOS also gets a facelift soon. As of now, I’m sticking with Microsoft’s offering. What about you? Sound off in the comments section below.

Next up:Recently got a new Mac? Read the post below find the best Mac apps to stay organized.


The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read Next7 Best Mac Apps to Stay OrganizedAlso See#macos #email

Did You Know

Email existed even before the world wide web.

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To send encrypted messages, you need the recipient's certificate (public key). Mail accesses this certificate using one of two methods, depending on whether the recipient is in your Exchange environment. This article explains both methods.

Message encryption

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When configuring S/MIME for your account, you can choose to 'Encrypt by Default' when composing new messages.

In iOS 13.4 and later, when you reply or forward a message, the encryption state of your message will match the state of the incoming message rather than your system default setting. You can also change the encryption state of an outgoing message using the blue lock icon:

Send encrypted messages to people in your Exchange environment

If your recipient is a user in the same Exchange environment, iOS can find the necessary certificate for message encryption.

Follow these steps to send encrypted messages to contacts in your Exchange environment:

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  1. Compose a new message in Mail. Notice the unlocked lock icon, indicating that message encryption is enabled for your Exchange account.
  2. Begin addressing the message to a recipient in your Exchange organization.
  3. Mail consults the GAL to discover the recipient's S/MIME certificate.
  4. When Mail finds a certificate, a lock icon appears to the right of the recipient's contact name, and the address is highlighted in blue. Notice the larger blue lock icon—it can be used to toggle encryption for the message allowing you to easily compose both encrypted and an unencrypted messages.
  5. If you add a recipient and Mail can’t find the certificate, that address is highlighted in red and an unlocked icon appears to the right of the recipient's address. The message designation will now show unlocked and Unable to Encrypt.

Send an encrypted message to someone outside your Exchange environment

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If the intended recipient is outside the sender's Exchange environment or if the sender isn't using an Exchange account, the recipient's certificate must be installed on the device. Use these steps.

  1. In a signed message from your intended recipient, tap the sender's address. Invalid signatures have a red question mark to the right of the sender's address. Mail indicates valid signatures with a blue check mark to the right of the sender's address.
  2. If the sender's certificate was issued by an unknown certificate authority, you can manually install the certificate for this email address. Tap View Certificate.
  3. To install and trust the sender's signing certificate, tap Install.
  4. The Install button changes color to red and reads Remove. Tap Done in the upper-right to complete the certificate-installation process.
  5. iOS associates this digital certificate with the recipient's email address, allowing for message encryption.